Corporate Meetings

Finding the perfect venue to deliver your desired results within your budget.

Corporate meetings are a cornerstone of doing business and generating results. But where you choose to hold your meeting can make or break your meeting – and even your budget. We can work with your team to identify suitable options, benchmark rates and concessions, while managing inevitable risks that may occur. The end result is helping you transform your business and attendees through the event experience.

With so many options out there, how do you know if you are getting the best combination of rates, concessions and terms?

Sourcing is more than site selection – that’s just the tip of the iceberg. To source a successful corporate meeting, you need insights, risk mitigation, buying power and goal alignment – along with cost savings and ROI. In addition, you need to ensure the destination and venue provide the best experience for your meeting guests. It seems overwhelming, but with the right partner it can be simple and seamless. And if you are in need of more than sourcing – full corporate meeting, strategic meeting management or incentive planning support from meeting design, management and logistics to meeting promotions, communications and measurement our sister company, Maritz Travel, can deliver. Maritz Global Events can be an extension of your team. Our Spectrum Sourcing process leverages your data with our data to help you benchmark offers at locations throughout the world. The process focuses on these key elements:

Analysis and Assessment

Don’t waste your time on site visits or with property evaluations for venues that don’t fit your event or your budget. Our knowledgeable and experienced team leverages relationships with top supplier partners to present site options best suited to your unique needs, ensuring the best rates and most impactful collection of concessions for you.

Minimizing Your Risk

Risk is everywhere. From contractual risk to “Acts of God” to disease or security issues, negotiating a best-in-class contract helps protect you from the unknown. We tap into our extensive supplier and partner relationships to develop contracts that secure the dates and locations you want, and include language that minimizes your event and organizational risk. Planning for the unforeseen now, gives you piece of mind and extra protection. You get the benefit of our custom contract solutions developed through decades of experience and thousands of contracts generated annually.

Recognition of Savings and ROI

You’re always trying to prove the value of your events and make your event budget go further. After your event is over, we deliver easy-to-understand reports that showcase how much you saved on sourcing. This enables us to work with your team to re-evaluate and improve your future meetings process and help you keep control on your spend.

Why choose Experient for corporate meeting sourcing?

When you select Experient to source your next corporate event, we serve as an extension of your team and bring our data to help you make more informed decisions. We work closely with you to ensure you have the critical data you need for successful negotiations to secure the optimum combination of rate, terms and concessions.

Through our decades of experience, we can help you prepare for the unexpected. While difficult to anticipate when sourcing a destination or venue, things like health, security, weather and politics can potentially impact your event. We prepare in advance in order to help position and protect you when the unforeseen happens.

Give us a call.

Often times the best way to determine how we can work with organizations is to review your specific needs. Every client is unique which is why we start every relationship with a needs assessment.

Have a general question or contracting question?

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